Schedule of SHS Forms

Suggested schedule of preparing SHS Forms for Class Advisers.

First Semester

Month of May

• School Calendar for the incoming school year - DepEd Order, Memo and Guidelines applicable for the opening of classes, download at DepEd website.
• Teacher and Class Schedule - Prepared by Teacher and Class Schedule committee.
• Curriculum Guides, Teacher’s Guide, Teaching aids, materials, resources etc. - download at DepEd website or at LRMDS website.
• Master List - Master List of students per class or section after enrollment, prepared by enrollment committee.

Month of June

• SF1 – School Register - Secure pertinent documents from the students: SF10, Birth Cert., Cert. of Completion, Gr10 SF9. It can be completed or partially prepared depending on the sources of information.
• SF2 June – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF3 – Book Issued and Returned -Partially prepare book issued date to students
• Electronic Class Record (ECR for 1st Qtr) -Prepare for each teaching loads and update regularly.
• SF8 – Nutritional Status -Prepare Pre Nutritional Status and submit softcopy to SF8 in-charge for consolidation.
• SF9 – Progress Report Card -Encode some information for each student, subjects taken and ready to encode grades
• SF10 – Permanent Record -Encode some information for each student, subjects taken and ready to encode grades

Month of July

• SF2 July – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of August

• SF2 August – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3 -Regular updating of this forms in a daily / weekly / monthly basis if necessary.
• ECR (end of 1st Qtr and ready for 2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Print and distribute to respective subject teachers for encoding of grades per subject for signing.
• SF9 – Progress Report Card -For 1st Qtr Card Day
• SF10 – Permanent Record -Encode 1st Qtr Grades
• Award and recognition for 1st Qtr -To determine 1st Quarter Awardee/s (DO No. 36, s.2016)

Month of September

• SF2 September – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of October

• SF2 October – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• ECR (2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Distribute to respective subject teachers for encoding of grades per subject for signing.
• SF3 – Book Issued and Returned -Accomplish book issued date, returned date and remarks / action taken to retrieve books from students.
• SF5A – End of Sem and SY Status of Learners -Either a student has Completed all subject requirements.
• SF5B – List of Learners with Complete SHS Requirements (for Grade 12 only).
• SF8 – Nutritional Status -Prepare Post Nutritional Status
• SF9 – Progress Report Card -For 2nd Qtr Card Day
• SF10 – Permanent Record -Encode 2nd Qtr Grades
• Award and recognition for 2nd Qtr -To determine 2nd Quarter Awardee/s.

All forms: SF1, SF2 (June to October), SF3, SF5A, SF5B, SF8 (Pre and Post), SF9, SF10, Compiled ECR, Compiled Grade Sheets must be intact and well accomplished ready for checking and submission before or the end of the 1st semester and in preparation for the next semester.

These target months for the accomplishments of SHS forms can be easily carried out with the aid of Spreadsheet App

Second Semester

Month of October Semester Break

• School Calendar for the incoming school year - DepEd Order, Memo and Guidelines applicable for the opening of classes, download at DepEd website.
• Teacher and Class Schedule - Prepared by Teacher and Class Schedule committee.
• Curriculum Guides, Teacher’s Guide, Teaching aids, materials, resources etc. - download at DepEd website or at LRMDS website.
• Master List - Master List of students per class or section after enrollment, prepared by enrollment committee.

Month of November

• SF1 – School Register - Secure pertinent documents from the students: SF10, Birth Cert., Cert. of Completion, Gr10 SF9. It can be completed or partially prepared depending on the sources of information.
• SF2 November – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF3 – Book Issued and Returned -Partially prepare book issued date to students
• Electronic Class Record (ECR for 1st Qtr) -Prepare for each teaching loads and update regularly.
• SF8 – Nutritional Status -Prepare Pre Nutritional Status and submit softcopy to SF8 in-charge for consolidation.
• SF9 – Progress Report Card -Encode some information for each student, subjects taken and ready to encode grades
• SF10 – Permanent Record -Encode some information for each student, subjects taken and ready to encode grades

Month of December

• SF2 December – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of January

• SF2 January – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3 -Regular updating of this forms in a daily / weekly / monthly basis if necessary.
• ECR (end of 1st Qtr and ready for 2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Print and distribute to respective subject teachers for encoding of grades per subject for signing.
• SF9 – Progress Report Card -For 1st Qtr Card Day
• SF10 – Permanent Record -Encode 1st Qtr Grades
• Award and recognition for 1st Qtr -To determine 1st Quarter Awardee/s (DO No. 36, s.2016)

Month of February

• SF2 February – Daily Attendance Report of Learners - Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary.

Month of March until April

• SF2 March and April – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• ECR (2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Distribute to respective subject teachers for encoding of grades per subject for signing.
• SF3 – Book Issued and Returned -Accomplish book issued date, returned date and remarks / action taken to retrieve books from students.
• SF5A – End of Sem and SY Status of Learners -Either a student has Completed all subject requirements.
• SF5B – List of Learners with Complete SHS Requirements (for Grade 12 only).
• SF8 – Nutritional Status -Prepare Post Nutritional Status
• SF9 – Progress Report Card -For 2nd Qtr Card Day
• SF10 – Permanent Record -Encode 2nd Qtr Grades
• Award and recognition for 2nd Qtr -To determine 2nd Quarter Awardee/s.

All forms: SF1, SF2 (November to April), SF3, SF5A, SF5B, SF8 (Pre and Post), SF9, SF10, Compiled ECR, Compiled Grade Sheets must be intact and well accomplished ready for checking and submission before or the end of the 2nd semester and in preparation for the next school year.

These target months for the accomplishments of SHS forms can be easily carried out with the aid of Spreadsheet App

DepEd Orders Pertaining to School Forms

DepEd ORDER
No. 11, s.2018

GUIDELINES ON THE PREPARATION AND CHECKING OF SCHOOL FORMS

Download

DepEd ORDER
No. 58, s.2017

ADOPTION OF THE NEW FORMS FOR KINDERGARTEN, SENIOR HIGH SCHOOL,

ALTERNATIVE LEARNING SYSTEM, HEALTH AND NUTRITION, 

AND PERMANENT RECORDS

Download

DepEd ORDER
No. 69, s.2016

PROVISION OF THE DEPED ELECTRONIC CLASS RECORD

AND FORM 137 FOR SENIOR HIGH SCHOOL

Download

DepEd ORDER
No. 54, s.2016

GUIDELINES ON THE REQUEST AND TRANSFER 

OF LEARNER'S SCHOOL RECORDS

Download

DepEd ORDER
No. 47, s.2016

OMNIBUS POLICY ON KINDERGARTEN EDUCATION

Download

DepEd ORDER
No. 36, s.2016

POLICY GUIDELINES ON AWARDS AND RECOGNITION

FOR THE K TO 12 BASIC EDUCATION PROGRAM

Download

DepEd ORDER
No. 8, s.2015

POLICY GUIDELINES ON CLASSROOM ASSESSMENT FOR THE 

K TO 12 BASIC EDUCATION PROGRAM

Download

DepEd ORDER
No. 4, s.2014

ADOPTION OF THE MODIFIED SCHOOL FORMS (SFs) FOR PUBLIC ELEMENTARY 

AND SECONDARY SCHOOLS EFFECTIVE END OF SCHOOL YEAR 2013-2014

Download

Regional Memorandum

Harmonization of Senior High School (SHS) Subject Offerings per Track / Strand 
(in Core and Applied Subjects Across the Region)

DepEd School Forms Suite

DepEd Forms will be readily available anytime when you need it most. Spreadsheet App helps Teacher Advisers accomplish school forms and also LIS Coordinators report erroneous data in the Learner Information System.

Spreadsheet App emulates MS Excel. Developed to accomplish DepEd School Forms for Senior High School (SHS), Junior High School (JHS), Elementary School (ES), Kinder and Alternative Learning System (ALS) being prepared by respective Teacher Advisers.

Spreadsheet App contains improved DepEd Forms that can accommodate 40-Male and 40-Female students, ready to print, automatic computations, protected, easily export forms to pdf / image file formats, store forms in one environment and teacher friendly.

Spreadsheet App works with *.xlsx (excel files) even with out excel or equivalent applications installed in your PC.

Teacher Advisers will never be intimidated with excel again - where some forms are scattered, lost or destroyed in preparing DepEd School Forms.

Spreadsheet App integrates some Forms created by DepEd and other entities - credits goes to their respective developers. The main goal of the app is to provide Teacher Advisers to work on their forms in one environment.

Note: Spreadsheet App does not intend to replace DepEd Systems. This is just for the consumption of Teacher Advisers to easily collate all forms in one environment and to easily prepare and accomplish forms as mandated by DepEd.