Schedule of SHS Forms

Suggested schedule of preparing SHS Forms for Class Advisers.

First Semester

Month of May

• School Calendar for the incoming school year - DepEd Order, Memo and Guidelines applicable for the opening of classes, download at DepEd website.
• Teacher and Class Schedule - Prepared by Teacher and Class Schedule committee.
• Curriculum Guides, Teacher’s Guide, Teaching aids, materials, resources etc. - download at DepEd website or at LRMDS website.
• Master List - Master List of students per class or section after enrollment, prepared by enrollment committee.

Month of June

• SF1 – School Register - Secure pertinent documents from the students: SF10, Birth Cert., Cert. of Completion, Gr10 SF9. It can be completed or partially prepared depending on the sources of information.
• SF2 June – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF3 – Book Issued and Returned -Partially prepare book issued date to students
• Electronic Class Record (ECR for 1st Qtr) -Prepare for each teaching loads and update regularly.
• SF8 – Nutritional Status -Prepare Pre Nutritional Status and submit softcopy to SF8 in-charge for consolidation.
• SF9 – Progress Report Card -Encode some information for each student, subjects taken and ready to encode grades
• SF10 – Permanent Record -Encode some information for each student, subjects taken and ready to encode grades

Month of July

• SF2 July – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of August

• SF2 August – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3 -Regular updating of this forms in a daily / weekly / monthly basis if necessary.
• ECR (end of 1st Qtr and ready for 2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Print and distribute to respective subject teachers for encoding of grades per subject for signing.
• SF9 – Progress Report Card -For 1st Qtr Card Day
• SF10 – Permanent Record -Encode 1st Qtr Grades
• Award and recognition for 1st Qtr -To determine 1st Quarter Awardee/s (DO No. 36, s.2016)

Month of September

• SF2 September – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of October

• SF2 October – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• ECR (2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Distribute to respective subject teachers for encoding of grades per subject for signing.
• SF3 – Book Issued and Returned -Accomplish book issued date, returned date and remarks / action taken to retrieve books from students.
• SF5A – End of Sem and SY Status of Learners -Either a student has Completed all subject requirements.
• SF5B – List of Learners with Complete SHS Requirements (for Grade 12 only).
• SF8 – Nutritional Status -Prepare Post Nutritional Status
• SF9 – Progress Report Card -For 2nd Qtr Card Day
• SF10 – Permanent Record -Encode 2nd Qtr Grades
• Award and recognition for 2nd Qtr -To determine 2nd Quarter Awardee/s.

All forms: SF1, SF2 (June to October), SF3, SF5A, SF5B, SF8 (Pre and Post), SF9, SF10, Compiled ECR, Compiled Grade Sheets must be intact and well accomplished ready for checking and submission before or the end of the 1st semester and in preparation for the next semester.

These target months for the accomplishments of SHS forms can be easily carried out with the aid of Spreadsheet App

Second Semester

Month of October Semester Break

• School Calendar for the incoming school year - DepEd Order, Memo and Guidelines applicable for the opening of classes, download at DepEd website.
• Teacher and Class Schedule - Prepared by Teacher and Class Schedule committee.
• Curriculum Guides, Teacher’s Guide, Teaching aids, materials, resources etc. - download at DepEd website or at LRMDS website.
• Master List - Master List of students per class or section after enrollment, prepared by enrollment committee.

Month of November

• SF1 – School Register - Secure pertinent documents from the students: SF10, Birth Cert., Cert. of Completion, Gr10 SF9. It can be completed or partially prepared depending on the sources of information.
• SF2 November – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF3 – Book Issued and Returned -Partially prepare book issued date to students
• Electronic Class Record (ECR for 1st Qtr) -Prepare for each teaching loads and update regularly.
• SF8 – Nutritional Status -Prepare Pre Nutritional Status and submit softcopy to SF8 in-charge for consolidation.
• SF9 – Progress Report Card -Encode some information for each student, subjects taken and ready to encode grades
• SF10 – Permanent Record -Encode some information for each student, subjects taken and ready to encode grades

Month of December

• SF2 December – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary

Month of January

• SF2 January – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3 -Regular updating of this forms in a daily / weekly / monthly basis if necessary.
• ECR (end of 1st Qtr and ready for 2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Print and distribute to respective subject teachers for encoding of grades per subject for signing.
• SF9 – Progress Report Card -For 1st Qtr Card Day
• SF10 – Permanent Record -Encode 1st Qtr Grades
• Award and recognition for 1st Qtr -To determine 1st Quarter Awardee/s (DO No. 36, s.2016)

Month of February

• SF2 February – Daily Attendance Report of Learners - Update daily and submit to the registrar’s office at the end of the month.
• SF1, SF3, ECR, SF9, SF10 -Regular updating of these forms in a daily / weekly / monthly basis if necessary.

Month of March until April

• SF2 March and April – Daily Attendance Report of Learners -Update daily and submit to the registrar’s office at the end of the month.
• ECR (2nd Qtr) -Grades of students encoded manually to grade sheets prepared by respective teacher advisers.
• Grade Sheets -Distribute to respective subject teachers for encoding of grades per subject for signing.
• SF3 – Book Issued and Returned -Accomplish book issued date, returned date and remarks / action taken to retrieve books from students.
• SF5A – End of Sem and SY Status of Learners -Either a student has Completed all subject requirements.
• SF5B – List of Learners with Complete SHS Requirements (for Grade 12 only).
• SF8 – Nutritional Status -Prepare Post Nutritional Status
• SF9 – Progress Report Card -For 2nd Qtr Card Day
• SF10 – Permanent Record -Encode 2nd Qtr Grades
• Award and recognition for 2nd Qtr -To determine 2nd Quarter Awardee/s.

All forms: SF1, SF2 (November to April), SF3, SF5A, SF5B, SF8 (Pre and Post), SF9, SF10, Compiled ECR, Compiled Grade Sheets must be intact and well accomplished ready for checking and submission before or the end of the 2nd semester and in preparation for the next school year.

These target months for the accomplishments of SHS forms can be easily carried out with the aid of Spreadsheet App